Due to the critical shortage of Board members, the monthly board meetings will be canceled until further notice. We will resume once we have enough board members. If you need to talk with the Board, please reach out to us at hilltop.hoa1993@gmail.com or 972-285-0137, and we work out a time to talk with you.
The Hilltop Homeowners Association Board of Directors is facing a critical shortage of members, and we are reaching out because our community’s future is at risk. To maintain our common areas, protect property values, and manage matters, we need dedicated homeowners to step up and serve on the Board.
Why This is Urgent
Currently, we have only two Board members left, and the Budget Coordinator, who is a non-voting member of the Board. This is not enough to have a quorum. Neither of the remaining Board members is interested in assuming the required positions of President and Vice-President, or the needed positions of Secretary and Treasurer. Also, our Budget Coordinator has let us know that she will be retiring at the end of May.
What is involved?
Being a board member is an opportunity to directly influence the quality of life in our neighborhood. Responsibilities include:
- Making decisions on vendor contracts and community maintenance.
- Reviewing financial reports and setting budgets.
- Ensuring rules and regulations are applied consistently.
We need. Integrity, loyalty to the community as a whole, strong leadership qualities, compassion in the face of sudden hardships, respect for others, trustworthiness, transparency, and a creative mindset to improve this community. Experience with budgets, project management, or community involvement is a plus. A resume and potential background check may be required.
Next Steps
If you are interested in serving or want to nominate a neighbor, please contact us at hilltop.hoa1993@gmail.com or leave a message at 972-285-0137.
The Hilltop Homeowners’ Association is now offering e-billing
To sign up to receive your billing statement by email, send the following:
- Name
- Property Address
- Email Address
TO: hilltop.hoa.billing@gmail.com
It may take 1 to 2 billing cycles to start getting your statements by email.
The Hilltop Homeowners Association Annual meeting happened on October 25, 2025, at 10 am at our park. Board members present were:
Teresa Potter – President
Roger Rosaya – Architectural Control Committee Chair
Wendal Bradley
Laura Harper – Budget Coordinator
Eight property owners attended the meeting.
The meeting started with the question, ‘Have everyone signed in?’ and ensured that everyone had an information packet. We then asked if anyone was interested in joining the Board of Directors and expressed how badly we need help; there are only three Board members left.
We then reviewed the financial report for the year. We reviewed the deposits and expenses for January through October 24, 2025, line by line.
- We discussed our property taxes and how we are paying less than $10.00 per year on the roughly 13 acres we own.
- We pay for a website and a domain name, which is now required by law.
- We still have our lawyer go after a very few homeowners who we have been unable to get to pay.
- We also went over the maintenance/repairs done this year.
Repairs/maintenance
- Had the South side of the drainage ditch regraded.
- Waiting for permit approval to have the billboard repaired.
- Had the flag pole repaired after the cable snapped during a storm.
We then reviewed our preliminary budget for 2026. Due to waiting for the city to approve our billboard repair, we are currently unable to complete a budget for 2026. The cost of the repair will decrease our 2025 final bank balance, and the denial of the repair will change our income for 2026. Hopefully, we will have an answer by the end of October and will be able to finalize the Budget.
Although our income, if everyone pays their dues, would be $38,340.00, we usually receive more due to payments of back-owed dues and income from the billboard. Costs for utilities, lawn maintenance, insurance, and postage are rising, but we work to keep our operating budget within our base income and maintain a bank balance to cover unexpected expenses or income reductions.
The homeowners present were asked what they would like to see done in the neighborhood going forward. Ideas such as adding street lights, building a clubhouse, or a gazebo were discussed, along with suggestions to increase community involvement through gatherings and questions about the fence between the apartment complex and us.
We discussed the trash being discarded on Brooksview Lane between Hilltop and Beltline and how it is the city’s responsibility to clean it up. We also talked about the mess people leave in the park and on the streets.
We also discussed how everyone needs to reach out to the city when there is a problem; the more of us who complain, the more likely we are to see results. We talked about the city’s request tracker, where you can voice your complaint, even send pictures of the problem, and receive a confirmation email. https://www.balchspringstx.gov/requesttracker.aspx
After our discussion, we raffled off two $100.00 cash prizes, and the meeting ended. Thank you to all who attended.
2026 dues payments will remain at $180.00 per year ($15.00 per month). Your first 2026 billing statement will be sent out on December 19, 2025. Please keep in mind that dues are due and payable on the first day of each month and are considered late if not received by the last day of the month. If you pay your dues late, a $5.00 per month late fee is applied, as well as interest.
You can make payments by check, money order, or cashier’s check, mailed to P.O. Box 800783, Balch Springs, TX 75180, or dropped off at the secure mail box found at the front door of 1705 Hillside Drive.
You can also pay through Zelle and PayPal using the Homeowners Association’s email address. You can check the PayPal/Zelle tab for more information.
Dues are used to maintain and improve the Park, Pond, and the front entrance, totaling almost 13 acres of property, as well as provide us the ability to remain self-managed but keep up with the ever-increasing City, County, State, and Federal requirements.
If you have any questions concerning your dues, please reach out to us at 972-285-0137 or hilltop.hoa1993@gmail.com.
The November 11, 2025, board meeting has been canceled. The next Board meeting will be on December 9, 2025.
